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Catering
You are welcome to work with any one of the caterers on our preferred list. Your caterer will provide all of your service and bar staff, and be responsible for setting tables. Coleman Place provides set-up of all of your tables, chairs, linens, buffet and bar, and will manage the space through the course of your event.
Bar
You may provide your own bar beverages at Coleman Place. A bartender, hired through your caterer, is required for all events where alcohol is served. If mixed drinks are served, a Limited Special Occasion Permit from the North Carolina Alcoholic Beverage Control Commission is required. Monroe or Julie must sign off on the permit application before it is submitted to the state. If your caterer has an off-premise liquor license, a copy of such may be provided to Coleman Place in lieu of the Special Occasion Permit. No permit is necessary to serve beer, wine or champagne.
Questions
What are we required to rent from Coleman Place?
Tables, chairs, linen, silverware, glassware and china. A $1.50 surcharge will be assessed per person for any outside china or glassware used. Clients are welcome to substitute silverware, glassware and china with disposables provided by the caterer or client.
Does Coleman Place provide any decorative items?
Our decor package is $350, and includes a large assortment of candlelight, green plants and decorative items. The $350 also includes décor set-up.
What caterers, photographers, florists, etc. do you recommend?
After you visit us and tour Coleman Place, we will give you a password to our webpage listing all of our favorite vendors.
When does the hourly rate start?
The hourly building rate is charged from the time that your caterer arrives until your caterer has left for the evening. If you need additional set up time earlier in the day (for floral design, extensive décor work, etc.) the building can be made available for a reduced charge of $60 per hour.
What is Coleman Place responsible for?
Coleman Place takes care of the set up of all the tables, chairs, linens, and any of our décor items rented. These items will be set-up and in place when your caterer arrives, the caterer is responsible for set up of china, silverware and glassware.
Coleman Place will take care of breaking down all the tables, chairs and linens, while your caterer is responsible for washing and putting away all of the china, silverware and glassware. Coleman Place is also responsible for cleaning the building with the exception of the kitchen, which is the caterer's responsibility.
Should we have insurance?
Although it is not required by Coleman Place, it is a good idea to secure liability insurance for your event, especially if you have guests drinking. Because Coleman Place does not provide any alcohol, the host is legally responsible for drinking guests. Check your homeowner's insurance policy to find out if you are covered for an event away from your home. You may purchase Liability or wedding insurance at www.wedsafe.com.
May we have candles inside?
Any lit candles inside the building must be contained by glass.
What additional fees are there?
Caterers, Florists and Cake Bakers pay a 10% commission to Coleman Place based on their total invoice, minus tax and service, with the client.
What style of payment does Coleman Place take?
Visa, Mastercard, Discover and personal check if paid at least one week in advance, money order, cashiers check, and old fashioned cash.
How do we hold a date?
A signed Contract, Release and Indemnity, Rules sheet, and signed Credit Card authorization, along with a 50% deposit (based on estimate total) holds a date. We request the Information Sheet be submitted as well, with a photo of the clients for our file. The photo helps keep our clients familiar.
What is the cancellation policy?
50% refund of the deposit will be returned if cancelled 6 months prior to the function. If the event is cancelled inside of 6 months of the contracted date, the deposit is non-refundable. To protect yourself we suggest getting wedding insurance at www.wedsafe.com.
Is there a time limit?
There is no time limit, you may continue to have a great time as long as you wish. Any time used beyond the estimated time on your estimate will be billed after the event at the hourly building rate.
Who helps with Event Planning?
To inquire about holding an event at Coleman Place, please contact Julie or Monroe at info@colemanplaceevents.com.
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